Stock items

Stock items are the items you purchase to produce the products you sell, such as ingredients, packaging, and glassware. Stock items are managed from within the Stock Items section of Breww, where you also manage your suppliers, purchase orders, and inventory receipts.

Purchase orders are how you tell Breww that you've ordered some stock from a supplier, but they don't directly affect the quantities in stock in Breww.

Inventory receipts are how you tell Breww that you've received a delivery of stock items from one of your suppliers, and they will increase your stock levels.

In Breww, stock items are the items you purchase to produce the products you sell. This includes ingredients, packaging, glassware, and more.

Purchase orders (POs) are optional and Breww will function fine without you ever making one, but if you'd like to keep extra records, they can be very useful.

If you raise a purchase order, we'll generate a PDF and you can email it to the supplier. When you receive the delivery, go to the PO, and generate an inventory receipt from the PO (rather than raising the inventory receipt manually). When you complete the inventory receipt, your stock levels will be increased and you'll be able to see from the PO how much stock you received compared how much you ordered. It's possible to raise multiple inventory receipts for a single PO, which is helpful if a single order is delivered over multiple days by your supplier.

Inventory receipts are how you tell Breww that you’ve received a delivery of stock items and they’re managed from within the Stock items section of Breww. We recommend creating your inventory receipts from a purchase order (as explained above), but you can also create an inventory receipt without ever having created the purchase order. The video below shows the process when using inventory receipts without purchase orders.

To help you organise your inventory receipts, you can optionally create your suppliers in Breww and attach the inventory receipts to them.

Breww has a tool named the "Pre-brew stock check", which can be used to check all your planned batches (and ad-hoc additions) to see if you have the required stock items to brew them. This powerful tool can be found at Production -> Actions -> Pre-brew stock check . If you find you need to purchase stock, you can easily generate POs from a brew-pre stock check.

Breww makes it easy to stay on top of your hop contracts. Simply create the contracts in Breww and we'll track them for you when you use the inventory receipts.

Products you sell are different in Breww to stock items and are known as just products. These can be found within the Products menu option of Breww. Don't worry it's possible to set a product to use a stock item as the source of its stock information - allowing you to sell things you buy, like glassware and guest beers. Find out more at Selling a stock item.

In Breww, there is a distinction between your Stock items and your Products. Products are what you sell to your customers, and they can be added to orders. Stock items are the items you purchase from your suppliers, such as ingredients, glassware and even guest beers. To sell an item you purchase as-is (such as glassware), you need to create a stock item for it, and then a product linked to this stock item. This article relates to Stock items.

Your Stock items are made up not only of the items you buy into your brewery but the quantities and batches of these items too. Staying on top of ingredient traceability is a top priority for many brewers and as such, Breww offers a simple and effective way to ensure you’re capturing all the necessary details. We have two tools to ensure you’re keeping tabs of what items come into your inventory; Purchase Orders & Inventory Receipts. The tools can be found in Stock items -> Goods In.

If you raise a purchase order in Breww when you place an order with a supplier, we’ll generate a PDF purchase order document and keep a record of what you ordered. This can be sent to your supplier or kept for your own records. From this PO, you can raise an inventory receipt (see below) to confirm the delivery has been received and increase your stock levels. We’ll also show you a handy breakdown of how much stock you’ve received vs how much ordered, so that you can keep track of your deliveries. This makes reporting shortages really simple.

Inventory Receipts are the way to record deliveries of stock items from your suppliers in addition to recording their batch information, delivery location, expiry dates & costings. Whilst in construction, an inventory receipt is in a ‘draft’ state - this means that the detail is saved against this receipt but it has yet to be added to your stock levels. Any batch tracked items on this receipt will need to have their batch codes added - if you’re building the receipt before the stock has yet to arrive, you can leave it as a draft until you have the relevant batch codes.

Once the delivery arrives, or if you already have the batch codes for the items you ordered, you can then assign them to the relevant stock items. If an item arrives made up of multiple batches, you can also record the relevant amount per batch.

Once all relevant detail has been added to the inventory receipt, you can add it to stock. This will result in the status moving from “Draft” to “Added to stock”. Inventory Receipts can be left in this state, or optionally moved on to “Invoiced by supplier” if you’d like to keep track of this in Breww. If this is done, then they can also be synced to your accounting platform automatically for you (as a bill), if you enable this option in your accounting integration settings.

Finally, you also have the ability to edit the item prices on an Inventory Receipt while it’s in the state of “Added to Stock” and this will update all stock items and batch costings throughout Breww. This is useful if you receive the delivery, but when the invoice from the supplier arrives a few days later, you need to modify the cost price. Once it’s been marked as “Invoiced by supplier” the prices cannot be changed.

It happens to everyone - you go to your stock room to pick out an item to add to your beer and find that the bag has split or something is past its best & you need to reflect this in your stock item totals. Likewise, you might find an additional box of merchandise and you need to increase your availability.

Breww has full flexibility when it comes to your stock items, items can have their quantity increased or decreased as appropriate, which is really handy when you need to make a quick change. If you need to add to available stock of an item, you can simply use the “Add quantity” button within a stock item itself. Or, if you need to adjust the quantity of a batch already in stock, you can scroll to the “Stock” tab of an item and select the “Edit quantity & details” button.

Breww also has an importer to bring new stock items into your account in bulk, this supports CSV, Excel and some other file formats. This is great for when you’re starting out with Breww or if you need to bring a number of new items in at once. Importing stock item data is split across two separate importers:

Both of these importers can be found in Settings -> Data Imports & Updates in addition to import tools for your customers, tracked containers, packaged beer stock and more.