Purchase orders

You can handle the purchasing of stock items from your suppliers directly in Breww! When you need to order from a supplier, you can do this by raising a purchase order. We’ll generate a PDF purchase order document and keep a record of what has been ordered. This can then be emailed to your supplier or simply kept for your own records.

You can later generate an inventory receipt from this PO to confirm the delivery has been received and increase your stock levels (please see: Inventory receipts). We’ll also alert you to how much stock you’ve received vs. how much you ordered so that you can keep track of your deliveries. This makes reporting shortages really simple.

Go to Stock items -> Goods in -> Purchase orders -> New purchase order. You can then fill in the fields below:

You can then select Add item and add the stock item that you are raising a PO for and the purchasing details. The stock item details related to the supplier will then be pulled automatically to the purchase order, such as the SKU and the expected purchase price. The supplier stock item pack size will also be included, so you can choose to enter the number that is being ordered here, which will then work out the cost per stock tracking unit, and the total quantity ordered based on the stock tracking unit.

For example, you may have 'Caustic' set up as a stock item, in which the stock tracking unit is set to litres, and the supplier pack size is 25L, as you may order this from the supplier in 25L containers. Therefore, this information would automatically pull through to the purchase order, along with the expected price that has been set.

You can also create a new stock item when raising a purchase order by selecting the button highlighted below:



As mentioned above, when raising a PO, you will only be able to see the stock items linked to a specific supplier (or items with no linked supplier). If you raise a PO, and the stock item isn't showing as available, then it is likely that it hasn't been associated with that supplier. You can quickly link the stock item to the supplier by heading to the stock item and selecting the Suppliers tab, and then Add supplier item details. This will mean you can enter the purchasing details for that stock item from that supplier, enabling you to raise POs for the stock item from the supplier.

You can also add a cost to a PO by selecting the Add cost/ discount button. This is really helpful when adding delivery charges you know that you will incur from this supplier.

Once you have selected the Add cost/ discount button, you will also be able to raise a PO that doesn't include any stock items and instead raise a PO for a 'Service or non-stock item' by selecting this as the Line type.

Once you have added what you need to the PO, you will be able to finalise this by selecting Finalise.

Once the PO has been finalised, you will be able to email this to the supplier directly from Breww via the Email button.

For more on how to generate an inventory receipt from a PO, then please see our Inventory receipts guide.