Deliveries & Distribution

Delivery stock assignment

10min

With Breww, there is a great deal of flexibility when choosing how to assign stock to your deliveries. This can be done either using the Breww app or using the web version of Breww on your computer; there is also flexibility to assign stock whilst at the brewery or to assign it at the delivery location.
Assigning stock using the Breww app 📱
Using the Breww app, there are fundamentally three options:
To use this method, you need to first either print your delivery manifests or delivery labels. Once you have these, you need to navigate to the deliveries section of the Breww app, select your delivery day for your fulfilment site, and then select assign containers. This will then ask you to scan the order barcode from your delivery manifest or delivery label, and once scanned, you will then be prompted to scan your containers to assign for that order.
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Rather than printing a delivery manifest or delivery labels, it is possible to assign stock directly to a specific order by opening the deliveries section of the app, finding the delivery day for your fulfilment site, and choosing to manage the delivery method and or run for the day for your fulfilment site. You will then be able to manage the individual orders within that run or fulfilment method and assign the products listed using the assign button, which will open the scanner to the relevant containers and stock.
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We have also developed a picking tool designed to help pick stock based on a FEFO principle that will direct you to the correct locations to pick the stock you need for the day’s deliveries. If you want to find out more, the article below should guide you through how this works.
﻿Picking stock for deliveries﻿﻿
It is also possible to use the picking tool on a computer, but this method was designed specifically to be used on the Breww app, and not all functionality (such as barcode scanning) can be used when using the web version.
📦 Some of the methods described here allow you to assign stock to deliveries when the driver is already at the customer. If you choose to do this, you will not be able to dispatch the order in Breww until at the customer, as dispatching requires stock to be assigned prior. If you do choose to assign stock at the delivery location the delivery driver can use the app to navigate from delivery to delivery, assigning stock and completing orders on location.
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Assigning stock using the web version of Breww
When assigning stock in the web version of Breww, there are two main options. You can either manually assign the stock by selecting the specific containers and batches or using Breww’s auto-assign function.
Assigning stock manually using the web version of Breww  🖥️
To manually assign from the web version of Breww, there are two options:
If you navigate to Deliveries and select your delivery day and fulfilment site, then you will have the option to assign stock using a connected scanner to your delivery day by selecting Scanner assignment
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Once you have selected scanner assignment, a window will open, and this will prompt you to apply your delivery labels, scan them, and then scan the container code or stock label. This must be done in this order throughout scanning, but you can scan as many delivery labels and containers in sequence until you have assigned all stock.
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For more information on compatible scanners check out our guide on Label printing and barcodes﻿.
By far, the most common approach to manually assigning stock in the web version of Breww is to manage individual orders on a delivery day. This is done by navigating to Deliveries, selecting the delivery day and fulfilment site, and then selecting the fulfilment method and viewing the individual orders.
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Once you have opened the fulfilment page for a specific order, you can assign specific containers and batches to deliveries using a dropdown.
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Using Auto-assign on the web version of Breww
Breww has an intelligent auto-assign feature that, if enabled, can quickly assign stock to your orders based on a FEFO (First expiry first out principle), prioritising duty paid stock, and should your setting allow it, auto assign can also automatically assemble and disassemble stock to fulfil your orders where there is no stock preassembled of a multipack, Breww can do this by disassembling other multi-packs into single cans, or if there are enough single cans already automatically assemble these into a multipack and allocate it to the order.
Auto-assign is a very quick way to ensure that stock is sold in line with FEFO without you having to manually work out which batches to assign. However, it is important when using auto-assign to ensure the stock physically picked and sent to the customer is the same stock that has been allocated by auto-assign.
The auto-assign functionality is actually controlled in Settings → Delivery settings → Auto-assign products. Here, you can decide exactly what is auto-assigned and what Breww can and cannot do to auto-assign stock.
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The first three settings you will want to review control what Breww auto assigns. The options are:
Auto assign smallpack
Auto assign stock item products
Auto assign non returnable casks and kegs
The next two options define how Breww can auto-assign and are essential options if you would like Breww to assemble and disassemble stock in order to auto-assign products based on your theoretical max. The two options are:
Auto assemble smallpack on auto-assignment
This setting will allow Breww to auto-assemble multi and mixed-packs from small-pack single products
Auto disassemble smallpack on auto-assignment
This setting will allow Breww to disassemble multipacks into small pack single products where there is not enough stock assembled into a particular multi or mixed pack to fulfil an order, and if Auto assemble smallpack on auto-assignment is also turned on, Breww can use these small pack singles to assemble the required product.
There is no option to toggle auto-assign for mixed packs, but we do have a separate article on Assigning mixed packs﻿, which covers how this works.
If you are using your own tracked kegs and casks, then you will always need to manually assign them, as it is not possible to auto-assign them.
Once you have configured auto-assign to work as you want, it is very easy to use and present in several places throughout the deliveries section of Breww.
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The first place you will find auto-assign is on any delivery day; at the top right, you will have the option to Auto-assign all possible items for the day. This will auto-assign based on what your auto-assign settings allow, all products across all fulfilment methods and runs in the day. You will also have a similar option for every own vehicle run and other fulfilment methods to auto-assign all possible items for that fulfilment method, as you will see in the next screenshot for couriers.
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Couriers has a unique function to mark as dispatched and delivery complete, which allows you to choose individual couriers or all couriers, but doing so if you have not manually assigned stock will trigger Breww to auto-assign all possible items, dispatch and complete those courier orders.
The last place where auto-assign can be used is on an individual orders fulfilment page. This can be done by either marking the order as dispatched, which will auto-assign anything outstanding possible based on your auto-assign options and dispatch the delivery. You will also find the auto-assign items button at the top of the page.
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To ensure that you are picking the correct stock after auto-assigning stock for a delivery run or fulfilment method, you may want to print your delivery manifest but to display batch numbers, container codes and BBE; you will want to ensure you have the right settings applied. You can find out more on this in our guide: Additional batch info on invoices﻿.
We are also planet-conscious here at Breww, so you can also use the same settings as in the linked article above to add this information to your delivery notes, which you can access on the Breww app by going to the deliveries section, selecting your delivery day and fulfilment site, managing the run and using the View PDF/on web button to view your delivery note PDF.
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Assigning specific batches of stock
It is possible in Breww to assign a specific batch of a product to an order, which will ensure that stock auto auto-assigned, manually assigned, or picked is done so from the relevant batch. This will mean setting the batch on the order itself. For more information, please check out our guide: How to pre-assign a batch of stock to an order without choosing specific containers until later.